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Appointment Letter / Offer Letter

Official letter confirming job offer and terms

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Quick Information

⏱️ Processing Time

Immediate (issued by employer)

💵 Fees

Free

✅ Eligibility

Anyone receiving job offer

Who Needs This Document?

New employees for proof of employment, visa, loans

Required Documents

  • Acceptance of offer
  • Required joining documents

Step-by-Step Application Process

1

Receive Offer

Get verbal or email job offer from employer.

2

Negotiate Terms

Discuss salary, role, joining date if needed.

3

Accept Offer

Formally accept the job offer.

4

Receive Appointment Letter

Get official appointment letter with job details, salary, terms.

5

Review Carefully

Read all terms, notice period, probation, benefits.

6

Keep Safe

Maintain original copy for entire career.

⚠️ Common Mistakes to Avoid

  • Not reading terms carefully
  • Losing appointment letter
  • Not getting written offer (verbal offers risky)

Frequently Asked Questions

What should appointment letter contain?

Job title, salary, joining date, work location, reporting manager, probation period, notice period, benefits.

Is offer letter same as appointment letter?

Offer letter is initial. Appointment letter is final with detailed terms (sometimes same document).

Can employer change terms after appointment letter?

No, appointment letter is legal contract. Changes need mutual consent.

Ready to Apply?

Visit the official government portal to start your application

Go to Official Portal →